(Archived) Executive Assistant

We are a growing organization based in Nashville, TN with locations in multiple states. As we expand, we continue to build from the ground up with a supportive culture and tremendous talent being our foundation for success. We value and are committed to people... patients as well as our team.

We have an amazing opportunity for an Executive Assistant to support our growth. This position will report to our Practice Support Center in Brentwood, TN.

• Provide executive administrative support by preparing statistic all reports, handling information requests
• Prepare correspondence, arrange conference calls and schedule meetings
• Manage and maintain executives' schedules, travel and expenses
• Perform responsibilities as assigned
• Prepare invoices, reports, memos, letters, financial statements and other documents using Microsoft Office software
• Administer continuing education for clinical team
• Liaison with human resources on administrative work e.g. change of status for employees, terminations, hires, transfers and FMLA
• Maintain organizational chart and organizational calendars
• Manage arrangements for Marquee University courses and attendees and prepare course books
• Manage print orders, envelopes, business cards, letterhead, brochures, etc
• Prepare and format Board of Director presentations, meetings, dinners and other arrangements
• Answer phone calls and direct calls to appropriate parties or take messages
• Conduct research, compile data, and prepare papers for consideration and presentation by executives
• Perform general office duties, such as ordering supplies for the headquarters, records management, party planning and decorating, attend meetings to record minutes, compile, transcribe and distribute minutes of meetings

• Bachelor's Degree preferred
• Minimum of three (3) years of Executive Assistant experience supporting C-suite executives
  
• Ability to lead and develop strong relationships
• Willing to learn quickly and develop an understanding of our business
• Ability to influence and negotiate

Equal Opportunity Employer